What is a Registered Office?
The registered office is the official address of a company recorded with the Registrar of Companies (RoC). It’s where the company’s statutory records are kept and legal communications are received.
When Do You Need to Pass a Board Resolution for Change of registered office?
A Board Resolution is mandatory when a company decides to:
- Change the registered office within the same city, state, or jurisdiction of the same RoC.
- Shift to another city or jurisdiction within the same state.
- Move to another state entirely.
Format of Board Resolution for Change of Registered Office
Here is a standard format you can directly use:
[Your Company Name]
CIN: [Company Identification Number]
Registered Office Address: [Current Address]
Certified True Copy of the Resolution Passed at the Meeting of the Board of Directors
Date: [Insert Date]
Place: [Insert Place]
Resolution No.: [Insert Number]
Subject: Change of Registered Office Address
“RESOLVED THAT pursuant to the provisions of Section 12 of the Companies Act, 2013, and other applicable provisions, if any, the consent of the Board of Directors of the Company be and is hereby accorded to shift the registered office of the company from [Current Address] to [New Address].
RESOLVED FURTHER THAT Mr./Ms. [Name of Authorized Person], [Designation], be and is hereby authorized to sign and execute necessary forms, documents, and papers and file the requisite e-forms with the Registrar of Companies to give effect to this resolution.”
Certified True Copy
For [Your Company Name]
[Authorized Signatory]
[Name]
[Designation]
Process for Changing the Registered Office
- Pass the Board Resolution: Ensure all directors agree and pass the resolution during a board meeting.
- File Form INC-22 or MGT-7: The form depends on the type of change (within the city/state/other state).
- Update Statutory Records: Change the registered office address in official company documents and stationery.
- Notify Stakeholders: Inform shareholders, clients, and vendors about the address change.
Board Resolution Format for Change of Registered Office – Free Download
Relevant Links for Government Compliance
- MCA Website: www.mca.gov.in
- Step-by-Step Filing Guide for INC-22: Click Here
FAQ Section
Q1. Can a company have multiple registered offices?
No, a company can have only one registered office at a time as per the Companies Act, 2013.
Q2. How long does it take to update the registered office address?
The process typically takes 10-15 working days after filing the necessary forms.
Q3. Is approval from shareholders mandatory for the address change?
For certain types of address changes (like interstate relocation), shareholder approval is required.
By following this guide, you can ensure a seamless and compliant change of your company’s registered office. For more information, visit the MCA Official Website.
