Shifting of registered office within local limits of same city, village or town

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A company's registered office serves as its official address, which is recorded with government authorities. This address plays a crucial role in the company’s identity and is mentioned in Clause II of the Memorandum of Association (MOA). It is the designated location for receiving official communications, notices, and other legal documents. To ensure transparency and compliance with the Companies Act, 2013, it is important to understand the process involved when changing a registered office within the same city, town, or village.

Shifting registered office within the same city, village, or town
Shifting of registered office within local limits of same city, village or town

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    A company's registered office serves as its official address, which is recorded with government authorities. This address plays a crucial role in the company’s identity and is mentioned in Clause II of the Memorandum of Association (MOA). It is the designated location for receiving official communications, notices, and other legal documents. To ensure transparency and compliance with the Companies Act, 2013, it is important to understand the process involved when changing a registered office within the same city, town, or village.

    Shifting of registered office within local limits of same city, village or town

    Registered Office of a Company:

    The registered office is a key element of a company’s legal status. It is the address where official records and government communications are directed. The significance of this address is highlighted in the Memorandum of Association (MOA), and it must be registered with the Registrar of Companies (ROC) as required under Section 12(2) of the Companies Act, 2013. This registration should take place within thirty days of the company’s incorporation.

    Process for Shifting the Registered Office Within the Same City, Village, or Town:

    According to Section 12(4) of the Companies Act, 2013, the procedure for changing a company’s registered office within the local limits of the same city, village, or town is outlined. Below is a comprehensive guide on the steps involved in this process.

    Shifting of registered office within local limits of same city, village or town

    Notice and Board Meeting:

    The first step is to issue notices to all the company's directors to convene a Board Meeting. The main agenda of this meeting will be to approve a resolution that authorizes the change of the company's registered office address.

    Board Resolution:

    During the meeting, the following resolution should be adopted:
    “RESOLVED THAT in accordance with Sections 12 and 13 of the Companies Act, 2013, and any other relevant provisions, the registered office of the company shall be moved from [current address] to [new address].
    RESOLVED FURTHER THAT Mr. [name], Director of the company, is hereby authorized to file the necessary forms with the Registrar of Companies and take all necessary actions to implement the resolution.
    RESOLVED FURTHER THAT the change of the registered office address be updated on the company’s nameplates, boards at the registered office, letterheads, official documents, and other publications.”

    Shifting of registered office within local limits of same city, village or town

    Filing E-form INC-22:

    Once the board resolution is approved, file E-form INC-22 with the Registrar of Companies (ROC) within 15 days of the resolution’s approval. This form will include the new registered office address.

    Update Official Documents:

    After receiving approval from the ROC, ensure that the new registered office address is updated on all relevant documents, including company letterheads, banners, signboards, and other official records.

    Attachments:

    To support the registered office change, attach the following documents:

    • Rent/Lease Agreement: Proof of the new office premises.

    • NOC from the Owner: A No Objection Certificate from the property owner.

    • Utility Bill: A recent utility bill (dated within the last two months) confirming the new address.

    Conclusion:

    Changing a company's registered office within the same local limits is a process regulated by the Companies Act, 2013. The procedure involves legal steps, documentation, and compliance with regulatory requirements. Properly following these steps ensures that the new registered office address is correctly recorded, reflecting the company’s transparent and compliant business operations.


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    FAQs

    This refers to relocating the registered office of a company to another location within the same city, village, or town without changing the jurisdiction of the concerned Registrar of Companies (RoC).

    No, shifting the registered office within the same city, village, or town does not require shareholder approval. The board of directors can authorize the change through a board resolution.

    • The process typically involves:

      1. Passing a board resolution to approve the new office address.
      2. Filing Form INC-22 with the Registrar of Companies.
      3. Submitting required documents, such as proof of the new address.

    The following documents are usually required:

    • A copy of the board resolution approving the change.
    • Proof of the new address (e.g., rent agreement, property tax receipt, utility bill, etc.).
    • No Objection Certificate (NOC) from the owner of the premises if it is rented.

    Once the Form INC-22 is submitted with all required documents, the RoC usually processes the application within 7-15 business days.

    Yes, after the address is officially changed, the new address must be updated on all company materials, including:

    • Letterheads
    • Business cards
    • Website
    • Invoices

    Yes, failure to notify the RoC about the registered office shift within the prescribed time frame can lead to penalties for both the company and its officers.

    Yes, if the registered office is listed as the principal place of business in GST records, the address must be updated in the GST portal to reflect the change. We provide the best GST registration services.

    Yes, as long as the necessary approvals are obtained and the premises are suitable for business operations, the registered office can be located in a residential property.

    Yes, the process involves filing fees for Form INC-22 and any related documentation costs, such as notary or stamp duty fees.