A company's registered office serves as its official address, which is recorded with government authorities. This address plays a crucial role in the company’s identity and is mentioned in Clause II of the Memorandum of Association (MOA). It is the designated location for receiving official communications, notices, and other legal documents. To ensure transparency and compliance with the Companies Act, 2013, it is important to understand the process involved when changing a registered office within the same city, town, or village.

Registered Office of a Company:
The registered office is a key element of a company’s legal status. It is the address where official records and government communications are directed. The significance of this address is highlighted in the Memorandum of Association (MOA), and it must be registered with the Registrar of Companies (ROC) as required under Section 12(2) of the Companies Act, 2013. This registration should take place within thirty days of the company’s incorporation.
Process for Shifting the Registered Office Within the Same City, Village, or Town:
According to Section 12(4) of the Companies Act, 2013, the procedure for changing a company’s registered office within the local limits of the same city, village, or town is outlined. Below is a comprehensive guide on the steps involved in this process.

Notice and Board Meeting:
The first step is to issue notices to all the company's directors to convene a Board Meeting. The main agenda of this meeting will be to approve a resolution that authorizes the change of the company's registered office address.
Board Resolution:
During the meeting, the following resolution should be adopted:
“RESOLVED THAT in accordance with Sections 12 and 13 of the Companies Act, 2013, and any other relevant provisions, the registered office of the company shall be moved from [current address] to [new address].
RESOLVED FURTHER THAT Mr. [name], Director of the company, is hereby authorized to file the necessary forms with the Registrar of Companies and take all necessary actions to implement the resolution.
RESOLVED FURTHER THAT the change of the registered office address be updated on the company’s nameplates, boards at the registered office, letterheads, official documents, and other publications.”

Filing E-form INC-22:
Once the board resolution is approved, file E-form INC-22 with the Registrar of Companies (ROC) within 15 days of the resolution’s approval. This form will include the new registered office address.
Update Official Documents:
After receiving approval from the ROC, ensure that the new registered office address is updated on all relevant documents, including company letterheads, banners, signboards, and other official records.
Attachments:
To support the registered office change, attach the following documents:
Rent/Lease Agreement: Proof of the new office premises.
NOC from the Owner: A No Objection Certificate from the property owner.
Utility Bill: A recent utility bill (dated within the last two months) confirming the new address.
Conclusion:
Changing a company's registered office within the same local limits is a process regulated by the Companies Act, 2013. The procedure involves legal steps, documentation, and compliance with regulatory requirements. Properly following these steps ensures that the new registered office address is correctly recorded, reflecting the company’s transparent and compliant business operations.
A company's registered office serves as its official address, which is recorded with government authorities. This address plays a crucial role in the company’s identity and is mentioned in Clause II of the Memorandum of Association (MOA). It is the designated location for receiving official communications, notices, and other legal documents. To ensure transparency and compliance with the Companies Act, 2013, it is important to understand the process involved when changing a registered office within the same city, town, or village.
Registered Office of a Company:
The registered office is a key element of a company’s legal status. It is the address where official records and government communications are directed. The significance of this address is highlighted in the Memorandum of Association (MOA), and it must be registered with the Registrar of Companies (ROC) as required under Section 12(2) of the Companies Act, 2013. This registration should take place within thirty days of the company’s incorporation.
Process for Shifting the Registered Office Within the Same City, Village, or Town:
According to Section 12(4) of the Companies Act, 2013, the procedure for changing a company’s registered office within the local limits of the same city, village, or town is outlined. Below is a comprehensive guide on the steps involved in this process.
Notice and Board Meeting:
The first step is to issue notices to all the company's directors to convene a Board Meeting. The main agenda of this meeting will be to approve a resolution that authorizes the change of the company's registered office address.
Board Resolution:
During the meeting, the following resolution should be adopted:
“RESOLVED THAT in accordance with Sections 12 and 13 of the Companies Act, 2013, and any other relevant provisions, the registered office of the company shall be moved from [current address] to [new address].
RESOLVED FURTHER THAT Mr. [name], Director of the company, is hereby authorized to file the necessary forms with the Registrar of Companies and take all necessary actions to implement the resolution.
RESOLVED FURTHER THAT the change of the registered office address be updated on the company’s nameplates, boards at the registered office, letterheads, official documents, and other publications.”
Filing E-form INC-22:
Once the board resolution is approved, file E-form INC-22 with the Registrar of Companies (ROC) within 15 days of the resolution’s approval. This form will include the new registered office address.
Update Official Documents:
After receiving approval from the ROC, ensure that the new registered office address is updated on all relevant documents, including company letterheads, banners, signboards, and other official records.
Attachments:
To support the registered office change, attach the following documents:
Rent/Lease Agreement: Proof of the new office premises.
NOC from the Owner: A No Objection Certificate from the property owner.
Utility Bill: A recent utility bill (dated within the last two months) confirming the new address.
Conclusion:
Changing a company's registered office within the same local limits is a process regulated by the Companies Act, 2013. The procedure involves legal steps, documentation, and compliance with regulatory requirements. Properly following these steps ensures that the new registered office address is correctly recorded, reflecting the company’s transparent and compliant business operations.