Documents Required for NGO Darpan Registration

Non-Governmental Organizations (NGOs) play a vital role in driving social change and supporting the underprivileged through diverse social, economic, and developmental initiatives. To ensure transparency and accountability in their operations, the Government of India has introduced the NGO Darpan portal, managed by NITI Aayog. This platform allows NGOs and voluntary organizations to register easily and obtain a unique identification number, enabling them to access government schemes, grants, and other benefits.

If you are currently managing an NGO or planning to establish one, it’s essential to know the documentation required for registration. Below is a detailed list of the necessary documents to complete the process.

Checklist of Documents for NGO Darpan Registration

The registration process requires specific documents to verify the authenticity of the organization.

1. PAN Card of the NGO
   The NGO must possess a valid Permanent Account Number (PAN) issued by the Income Tax Department of India. The name on the PAN card should match exactly with the NGO’s name mentioned in its registration certificate.
   
2. Registration Certificate
   A scanned copy of the NGO’s registration certificate is mandatory to complete the process. This document serves as legal proof of the organization’s establishment under any of the following acts:
   
   • Societies Registration Act, 1860
     
   • Indian Trusts Act, 1882
     
   • Companies Act, 2013 (Section 8 Company)
     
   • Any other applicable state or central law
     

3. Details of Chief Functionary and Office Bearers
The NGO Darpan portal requires detailed information about at least three office bearers or trustees. These include the Chief Functionary (such as the President, Secretary, or Director). The following details must be provided:

• Full Name
  
• Designation
  
• Date of Birth
  
• Aadhaar Number (mandatory)
  
• PAN Number
  
• Email ID and Mobile Number
  

4. Aadhaar Card of Office Bearers
The Aadhaar details of a minimum of three key members of the organization are mandatory. These typically include the President, Secretary, and Treasurer. Providing accurate Aadhaar information helps speed up the verification process.

5. Address Proof of the NGO
You must submit valid proof of the NGO’s registered office address. Any of the following documents are acceptable as verification:

• Electricity Bill
  
• Telephone Bill
  
• Rent Agreement (if applicable)
  
• Registered Office Lease Agreement
  
• Any official document displaying the NGO’s registered address
  

6. Bank Account Details
Every registered NGO must maintain a bank account in its official name. This ensures lawful receipt of grants or government funding. The bank details should include:

• Name of the Bank
  
• Branch Name
  
• Account Number
  
• IFSC Code
  
• A Cancelled Cheque or Bank Statement
  

7. Annual Reports and Financial Statements
To establish credibility, NGOs are required to share their recent annual and financial reports. These documents allow the government to assess the organization’s financial position and past activities. Required documents include:

• Annual Report
  
• Audited Financial Statements (Income & Expenditure Statement, Balance Sheet, etc.)
  

8. Declaration and Authorization Letter
A declaration signed by the Chief Functionary is mandatory, confirming the authenticity of the provided information and documents. Additionally, an authorization letter permitting NGO registration on the Darpan portal may be required.

Process of NGO Darpan Registration

After preparing all the necessary documents, follow these steps to complete the registration process:

1. Visit the official NGO Darpan website at https://ngodarpan.gov.in/.
   
2. Click on “Sign Up” and fill in basic details such as the NGO name, PAN number, and chief functionary details.
   
3. Verify the information by entering the OTP sent to the registered mobile number.
   
4. Upload all required documents and submit the application.
   
5. Upon successful verification, a unique ID will be generated, which can be used to access various government schemes and benefits.
   

Conclusion

NGO Darpan registration is vital for non-profit organizations seeking transparency, government recognition, and funding opportunities. By ensuring all required documents are accurately prepared and submitted, NGOs can complete the registration smoothly. The Unique ID provided after registration enhances credibility, compliance, and access to government initiatives, empowering NGOs to strengthen their role in social development.

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